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We all see them while working with PowerPoint but most of us rarely use them. These are the smart tags available in Microsoft PowerPoint. Smart tags are tool icons that appear on the screen after certain actions such as, copy and paste or auto correction of text is made by you. Smart tags make life easier. These smart tags display a list options as a popup menu, when clicked. These options help you to control the output of the action performed by you. For example, if you have programmed the software to autocorrect the word ‘Power’ into ‘PowerPoint’ every time you type it but at a particular instance if you want to type the word ‘Power’ you can use the AutoCorrect smart tag icon options to undo the change. PowerPoint provides several smart tag icons. All smart tags icons vary in their appearance but their functions are more or less similar to each other. Some smart tag options available in PowerPoint are:

AutoCorrect Smart Tag Icon

The AutoCorrect smart tag icon appears after any automatic correction or modification takes place. For example, lowercase alphabet being corrected to uppercase. The AutoCorrect smart tag displays a small blue box icon next to the autocorrected text when you place the mouse pointer near it. When you click the AutoCorrect smart tag icon it displays a popup menu. You can use these options to undo or modify the changes that have been automatically performed.

Paste Smart Tag Icon

The Paste smart tag icon appears when you paste a copied icon on the work area. The Paste smart tag icon provides you with the option of selecting from the various formats of the pasted object. The smart tag icon appears after the pasted object, which can be text or slides or tables. Click on the smart tag icon to display the options to modify the paste formats. For example, if you copy and paste a slide and insert it after a slide that uses a separate design template, you can select the original design for the newly pasted slide or let it assume the design of the slide it now follows.

AutoFit Smart Tag Icon

The AutoFit smart tag icon appears when Microsoft PowerPoint resizes the text that you are typing and fits it in its placeholder. You can select from the options available in the popup menu of the AutoFit smart tag icon to undo the resizing. The AutoFit smart tag icon also allows you to modify column layouts and also split text between slides.

Automatic Layout Smart Tag Icon

The Automatic Layout smart tag icon appears after you insert objects such as pictures, graphs, organization charts and tables, that modify the layout of the slide. PowerPoint automatically modifies the slide layout to fit the object that you have inserted. You can use the Automatic Layout smart tag icon to undo the changes or to turn it off.

- Thomson Chemmanoor

(For Microsoft PowerPoint)

Taking a world wide poll using a Microsoft PowerPoint presentation makes it more interactive. PowerCom Software is a PowerPoint plug-in that you can use with Microsoft PowerPoint to add audience polling feature to your presentations. PowerCom has been designed to be used with Fleetwood Reply Worldwide system and supports the 100, 250, 500, 1000, or 3750 (4550 EU) Reply wireless keypads. PowerCom is simple to install, you just download the zipped file, extract the setup.exe file and run it to install the plug-in. After you install the PowerCom plug-in a polling toolbar appears on your computer with your PowerPoint presentation. PowerCom requires PowerPoint 2000 or a higher version to be installed. Also, the platform you need for PowerCom is Windows XP or Windows 2000. You also need Windows Media Player because PowerCom provides an option of adding polling music to your presentation. Also you need Internet Explorer 6.0 or higher, and serial and USB ports for the Fleetwood Reply Worldwide system.

If you want to use the PowerCom Software plug-in to take an audience poll using your PowerPoint presentation then create a slide and type in the question on which you want to take a poll. Then, click the toolbar icon to insert the PowerCom Poller. This will launch a 4-step wizard which you will follow to insert the Poller. Also, ensure that you keep space after the question you have typed on the slide for the graph that will display the polling result. The 4-step wizard allows you to enter the multiple choice answers for your question and also allows you to enter a correct answer (if any) in case you are creating a quiz. The wizard also allows you to specify the type of graph you want to display with the audience poll. After you are done with the wizard, you click the Finish button as the last step and PowerCom creates an empty graph on your screen. You can then position the graph where you want. You can then also create several copies of the Poller.

After you have given your presentation and collected the audience poll data, PowerCom allows you generate different types of reports. PowerCom makes use of Microsoft PowerPoint, Microsoft Word and Microsoft Excel formats to generate these reports.
PowerCom is easy-to-use software plug-in that adds interactivity to your PowerPoint presentations. You can download the trial version of the software from:
http://www.comtec-ars.com/downloads/

Microsoft PowerPoint allows you to send your PowerPoint presentation for review. When you send your PowerPoint presentation for review the reviewer can add comments and make modifications of their choice to their copies of the PowerPoint presentation. As an author of a presentation you would want to send your presentation to reviewers online. Microsoft PowerPoint allows you to send your PowerPoint presentation for review using Microsoft Outlook. You can also use other e-mail programs that are compatible with the Messaging Application Programming Interface (MAPI), a Microsoft Exchange server or network server.

When you send your PowerPoint presentation for review, the reviewer can also use a separate version of the Microsoft PowerPoint software to review your presentation. After, a review is completed by the reviewer, the reviewed copy can be sent back to you. You can then use the reviewed copy together with your original copy of the PowerPoint presentation to apply or reject the changes suggested by the reviewer. Microsoft PowerPoint provides reviewing tools for you to apply or reject the suggested changes.

If you use Microsoft Outlook to your PowerPoint presentation for review then Microsoft Outlook automatically tracks changes made by reviewers. Outlook generates a review request e-mail message is automatically when you send your presentation for review. This e-mail message includes a copy of the PowerPoint presentation and a follow up flag. It also includes a brief text message, which is a request for your presentation to be reviewed. If you are not using Microsoft Outlook but some other e-mail program or a network server to send your presentation for review, you need to find out whether or not the program is able to accept attachments through e-mail. If it does not accept attachments then you need to manage the review process by tracking it manually.

To send a presentation for review using Microsoft Outlook:

1.Open the presentation that you want to send for review.

2.Select the File  Send To  Mail Recipient (for Review) option to open Microsoft Outlook Compose window that consists of the PowerPoint presentation as an attachment. The following figure shows the window that s to send the PowerPoint presentation for review:

4.Click the Send button to send the PowerPoint presentation for review.

If you want reviewers to view your presentation and just add comments to it then you can send the presentation as an attachment in an e-mail message.

Happy Blogging.

Thomson Chemmanoor