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Microsoft PowerPoint allows you to use and create linked and embedded objects within your PowerPoint presentations. A linked object is an object that is created in one file known as the source file and then inserted into another file called the destination file. For a linked object a link exists between the source file and destination file and the object in the destination file can be updated by updating the object in the source file. An embedded object is an object that you create from a source file and embed in a destination file but the difference between a linked object and embedded object is that for an embedded object the changes you make to it in the destination file are reflected only in the destination file.

For a linked file the information of the object exists only in the source file and any modifications that you want to perform on the object ha to be done through the source file. The linked object in the destination file is just a linked representation of the source object in the source files. Whereas, an embedded object exists in the destination file as an individual entity.

To create an embedded object:

1.Open the PowerPoint presentation where you want to insert the embedded object. This would be your destination PowerPoint file.

2.Select Insert  Object option to open the Insert Object dialog box as shown in the following figure:

3.Select the Create new radio button if it is not selected by default.

4.Select an option from the Object type list box to specify the type of embedded object you want to create. This will specify the source file for the embedded object.

5.Click the OK button to open a new source file for the object type that you have selected.

6.You can then create a new object in the file that opens and then save and close it to embed the object to your PowerPoint presentation.

Note

You can also select the Create from file radio button in the Insert Object dialog box and specify the source file from a list of files that you have already created.

To create a linked object:

1.Open the PowerPoint presentation that contains the object that you want to make a linked object in another presentation file. The file that contains the object is the source file.

2.Select the object and copy it using the Copy tool.

3.Open the destination PowerPoint presentation where you want to create a linked object.

4.Select Edit  Paste Special option to open the Paste Special dialog box as shown in the following figure:

5.Select the Paste link radio button and click OK to paste a hyperlink of the selected object in the destination file.

Note

Alternatively, you can also select the Paste radio button and select an option from the As list box to specify the file format for the linked object.